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Church Council Meeting Date: February 2, 2020 February 02, 2020 Attending: Debra Buffington, David Engle, Gene Flory, Jodi Hoffman, Rev. Jetto, Scott Johnson, Karl Keath, Rachel Mock, Mary Ream, Stephanie Seldomridge Absent: Hart Beaver, Scott Mailey Karl Keath opened the meeting. Karl Keath provided devotions. Jodi Hoffman will provide next month’s devotions. David Engle made a motion to accept last month’s minutes. Gene Flory seconded it. All approved. Pastor Jetto opened nominations for Council officers. President: Gene Flory nominated Karl Keath for Council President Jodi Hoffman seconded it Rachel Mock made a motion to close nominations Vice-President: Mary nominated Scott Johnson for Council Vice President Deb Buffington seconded it David Engle made a motion to close nominations Secretary: Mary Ream nominated Debra Buffington for Council Secretary Rachel Mock seconded it Rachel Mock made a motion to close nominations Treasurer: Stephanie Seldomridge will continue as Council Treasurer All approved. ï¶ Council member installation will occur during the March 1, 2020 church service Treasurer’s Report: Stephanie Seldomridge Please see bulletin board in the Narthex for details on the treasurer’s report. Scott Johnson made a motion to accept the Treasurer’s report. Gene Flory seconded it All approved. Pastor’s Report: Rev. Jetto • Surgery he was to have January 6th is now scheduled for March 2 • Monday through Thursday this week he will be attending a retreat in Wernersville, so contact will be limited • Suggested the purchase of a Paschal candle/Paschal stick o This is a candle that is first lit the night before Easter and is lit every Sunday through Ascension, but is not lit the 7th Sunday of Easter o Afterwards it will have a permanent spot beside the Baptismal font o It is then lit for all Baptism’s and Funerals o It represents the risen Christ when lit o At a Funeral it is placed at the head of the casket  Interesting tidbit: During a funeral, when the deceased is a Clergy member, the feet of the casket face the congregation, and when the deceased is a lay person, the feet face the altar Music & Worship: Nothing to report Christian Education: • Jodi Hoffman stated that her Mother-in-law, Sylvia expressed a desire to make a contribution towards a child’s camping opportunity at Kirchenwald. Evangelism Committee: • Meeting minutes from the January meeting were distributed Unfinished Business and Property Committee: Karl Keath • The purchase of a defibrillator for the church was again revisited o Karl will touch base with Darryl Bentz to see if he can give us some insight and direction into the purchase o A First Aid kit is also needed for the church • Gene Flory reports that the closets in the Multipurpose room were painted recently • The idea of a vegetable garden was revisited. o Is there interest among the congregation?? o Plan is to start small o Possibly include the children from the elementary school New Business: Karl Keath • As was brought up at the congregational meeting, there are a few upcoming projects for the church o We would like to start a Capital Project Committee, if interested in being on the committee, let Karl know o Deb Buffington will be coming up with a barometer to use to show the progress of the fund, Goal would be to raise $100,000 over the span of 5 or more years • A children’s Valentine’s Party is in the works for Saturday February 15, 2020 from 1pm to 3 pm o Planned are a few games, a snack and a craft. o Intention is to start having more of these activities to bring more children to church o Geared toward those children in ages 4 to 12 o Adult or Senior High youth volunteers would be greatly appreciated. Next Council Meeting: Sunday March 1, 2020. The meeting closed with the Lord’s Prayer. Respectfully submitted, Debra Buffington, Secretary January 5, 2020 Attending: Hart Beaver, Debra Buffington, David Engle, Gene Flory, Jodi Hoffman, Rev. Jetto, Scott Johnson, Karl Keath, Rachel Mock, Mary Ream, Stephanie Seldomridge, Gerald Strickler Absent: Donald Kriss, Devon Rosengrant Karl Keath opened the meeting. Scott Johnson provided devotions. Karl Keath will provide next month’s devotions. Mary Ream made a motion to accept last month’s minutes. Scott Johnson seconded it. All approved. Treasurer’s Report: Stephanie Seldomridge Please see bulletin board in the Narthex for details on the treasurer’s report. Budget is complete except for interest income. Jodi Hoffman made a motion to accept the Treasurer’s report. Gene Flory seconded it All approved. Pastor’s Report: Rev. Jetto • Rev. Jetto reports that due to being ill his surgery that was scheduled for January 6th has been postponed. • Reports that the thermostat is now fixed in his office ‘Thanks” • Discussed the communion schedule for 2020. Schedule to be sent to council members. • Interesting tidbit: Stated that the Pastor is the one who symbolically hands out the bread to the parishioners. Music & Worship: • Discussed the duties of the altar guild  Includes taking care of all things that have to do with worship  Usually those on the Music and worship committee  More women needed due to taking care of the altar lines (washing and ironing, etc.)  Interesting tidbit: These positions are very coveted in monasteries due to them being considered holy responsibilities. • Discussed looking into the list of committees at Millcreek to update them as far as:  What committees are available, or are needed?  Who is on the different committees?  What duties each committee entails? Christian Education: • Additional teaching with confirmation class on January 19th Evangelism Committee: • Meeting is scheduled for January8 Unfinished Business and Property Committee: Karl Keath • Gene Flory reports that the roof in the Multi-purpose room has been taken care of • Will be obtaining estimates to repair the church roof, which will be needed in about 5-7 years, but we should investigate funding now, so we are not caught off guard. • New council members were named: ï¶ Karl Keath-President ï¶ Hart Beaver ï¶ Scott Mailey Gene Flory made a motion to accept the new council members. David Engle seconded it. All approved. New Business: Karl Keath • Congregational meeting and luncheon will be held January 26th after worship.  Will discuss upcoming projects/amounts for those projects Next Council Meeting: Sunday February 2, 2020. The meeting closed with the Lord’s Prayer. Respectfully submitted, Debra Buffington, Secretary November 10, 2019 Attending: Debra Buffington, David Engle, Gene Flory, Jodi Hoffman, Rev. Jetto, Scott Johnson, Karl Keath, Rachel Mock, Mary Ream, Stephanie Seldomridge, Gerald Strickler Absent: Donald Kriss, Devon Rosengrant Karl Keath opened the meeting. • Welcomed Rev. Kenneth Jetto, our Interim Pastor Gene Flory provided the devotions. Scott Johnson will provide next month’s devotions. Jodi Hoffman made a motion to accept last month’s minutes. Gene Flory seconded it. All approved. Karl reviewed the contract for the Interim Pastor with council  Currently the contract does not pay mileage, which Ken agrees, but if it would become a larger amount, would like to revisit the issue. Gene Flory made a motion to accept the contract. Scott Johnson seconded it. All approved. Rev. Jetto signed the contract. Treasurer’s Report: Stephanie Seldomridge Rachel Mock made a motion to accept the Treasurer’s report Mary Ream seconded it. seconded it. All approved Pastor’s Report: Vicar Fischer • Rev. Jetto states he is happy to be here Music & Worship: • Nothing new to report Christian Education:  Nothing to report Evangelism Committee:  Minutes from October meeting handed out Unfinished Business and Property Committee: Karl Keath • It was noted that an area on the roof needs to be patched due to seams lifting. Gene Flory is in contact with someone to check it out  The whole roof will need to be replaced in about 5-7 years • Looking for 2 members to sit on church council  New member Scott M expressed interest. • Gene Flory will get in touch with Nelson regarding painting of the stage New Business: Karl Keath • There was an issue with the church computer not starting. • Frank Hoffman is aware and will take care of it Next Council Meeting: Sunday December 1, 2019 The meeting closed with the Lord’s Prayer. Respectfully submitted, Debra Buffington, Secretary October 6, 2019 Attending: Debra Buffington, Vicar Mark Fischer, Gene Flory, Jodi Hoffman, Scott Johnson, Karl Keath, Donald Kriss, Rachel Mock, Mary Ream, Stephanie Seldomridge, Gerald Strickler Absent: David Engle, Devon Rosengrant Karl Keath opened the meeting. • Announced that the Vicar has accepted a position with another church • His last day with us will be on Sunday November 3rd. We will be having a luncheon after church to Honor our Veterans and also to wish the Vicar farewell • Linda Sheetz will be the New Office Administrator Jodi Hoffman provided the devotions. Gene Flory will provide next month’s devotions. Donald Kriss made a motion to accept last month’s minutes. Gerry Strickler seconded it. All approved. Treasurer’s Report: Stephanie Seldomridge Please see bulletin board in the Narthex for details on the treasurer’s report. Jodi Hoffman made a motion to accept the Treasurer’s report Donald Kriss seconded it. All approved. Pastor’s Report: Vicar Fischer • Showed council the table he will be presenting to Millcreek on Sunday October 13th as a gift from him to use during weddings, funeral services/memorials etc. to display items. • 2 possible people who might be interested in joining MLC • 1- 5th grader for 1st Communion • Reported that 1 person still needs to update their Background Check & Child Abuse clearance; Karl will contact that person. o Handed out the Protocol and suggested that the Lay Leader designate someone to maintain the file containing a list of all Persons who partake in activities within the church for minor children along with the necessary clearance information. This list should be confidential. Music & Worship: Nothing new to report Christian Education: Nothing to report Evangelism Report: Nothing to report Next meeting on October 9, 2019 Unfinished Business and Property Committee: Karl Keath • A substantial amount of mold has been discovered in the multipurpose room (on the stage and the closets next door) o Because of the health risks this issue must be taken care of o An estimate was received from RSC=$6,248.00 or 2 payments of $3,124.00 o Will investigate whether insurance would cover removal o The RSC estimate will be the highest we will go with and another estimate will be obtained. Donald Kriss made a motion to approve the mold removal Debra Buffington seconded it. All approved • The Halloween party/Movie Night will have to be postponed. • An estimate was received for a screen/projector for the multipurpose room o $5,375.00, which includes the screen, projector and everything needed for mounting and operation. • Pastor Blezard was welcomed to the meeting. He discussed with us the proposal that Pastors Dan Donmoyer (St.Lukes-Schaefferstown) and Robert Wallace (Frieden’s -Myerstown) be our Interim pastor’s. Pastor Donmoyer being the Primary and Pastor Wallace filling in as needed. If we went with this proposal, we would have to switch the Sunday School time with the Church Service. • He also proposed the idea of 2 retired pastors who reside at Luther Acres to offer one of them the position of Interim Pastor. • After private discussion, Council agreed to interview the retired pastors from Luther Acres. The interviews will take place once Pastor Blezard talks with them. New Business: Karl Keath • Karl stated that the following Council members terms would be expiring in January: Donald Kriss Gerald Strickler Karl Keath Next Council Meeting: Sunday November 10, 2019 The meeting closed with the Lord’s Prayer. Respectfully submitted, Debra Buffington, Secretary August 25, 2019 Attending: Debra Buffington, David Engle, Vicar Mark Fischer, Gene Flory, Jodi Hoffman, Scott Johnson, Karl Keath, Rachel Mock, Mary Ream, Stephanie Seldomridge Absent: Donald Kriss, Devon Rosengrant, Gerald Strickler Karl Keath opened the meeting. Karl Keath provided the devotions. Gene Flory will provide next month's devotions. Treasurer's Report: Stephanie Seldomridge Checkbook Please see bulletin board in the Narthex for details on the treasurer’s report. Gene Flory made a motion to accept the Treasurer's report Jodi Hoffman seconded it. All approved. Pastor's Report: Vicar Mark • 3 children will be in the Confirmation class Morgan Hoffman Brady Keath Bailee Marderness -will be studying the Apostle's Creed • There will be a Stewardship Seminar at Frieden's Lutheran Church on Thursday August 29 from 7pm-9pm • Will be looking at Child Abuse Clearances to make sure all are up to date Music & Worship: Frieden's Lutheran Church invited our church members to attend their Lessons and Carol's Service which will be held on December 15 at 4pm There will be rehearsals on December 1 2th and December 1 5thfor those interested in singing Christian Education: Meeting was held on August 18, 2019 following the church service Rally Day will be held Sunday September 8, 2019 Evangelism Report: Council was given the minutes from the meetings held June 12, 2019 and August 14, 2019 Property Committee: Karl Keath Priority is making the doors to the church more handicap accessible o It seems more feasible to make the doors to the Sunday School entrance the handicap accessible ones Should then replace the doors to the main entrance to make them easier to open Karl did receive estimates for 3 different options from Arthur Funk and Sons 1. ADA compliant doors for the Sunday School wing-$7,747.00 2. 1 ADA compliant door to the main entrance-$9,392.00 (in case of fire, door will not open) 3. ADA compliant glass doors at the main entrance$17,640.00 Also discussed air conditioning for the multipurpose room as being the most logical place to install; this would also include the Pastor's and secretary's offices and would take care of heating also Karl had contacted Brown's Signs for an estimate for an LED sign for at the bottom of the hill, but never received it, so he went to Horst Signs. They gave 3 separate estimates I . $40,000-the sign at the library in Myerstown is an example 2. $60,000 3. $100-$120,000-this would be a fully functional sign -the sign in front of Frieden's Lutheran church falls into the $60,000 to $100,000 range Ideas for fundraising to allow the church to make these upgrades are encouraged! Old Business: Karl Keath Still looking into a screen for the multipurpose room At a previous meeting, it was discussed, that our church services are difficult for new people/visitors to follow. Rachel brought a copy of the bulletin from St. Luke's in Schaefferstown which has everything easily laid out, easy to follow along. It was discussed about looking to streamline our bulletins to make them easier to follow New Business: Karl Keath Karl attended a meeting with the Frieden's and St. Luke's this past week o The merging recommendation has been pulled back; instead it has been discussed, the idea of the 3 churches joining together for some activities o Friday evenings after home football and basketball gamest Frieden's hosts an event titled "5th Quarter", to which the youth are invited, and they have food and a DJ. The youth from the other 2 Lutheran churches are invited to attend also. It has been suggested that Ml-C would be a great place to host a Christian Rock band concert o There will be a meeting on September 24, 2019 at 7pm among the 3 churches Davin Sheetz has taken over as chairman of the National Night Out in Newmanstown which occurs nationally the 1 st Tuesday of August every year o Attendance has gone down in recent years due to not having enough volunteers o Would Ml-C like to help out?? Also help from other churches would be welcome It was suggested that Ml-C hold a movie night. Frieden's will be hosting a movie night in September o Ml-C will have one in October along with a costume party, games, etc. o We are looking at Saturday October 26, 2019, more information to follow!! Gene Flory posed the idea of using some of the church's land for a garden o Multiple opportunities to involve the children from Fort Zeller Elementary were suggested. Next Council Meeting: Sunday October 6, 2019 The meeting closed with the Lord's Prayer. Respectfully submitted, Debra Buffington, Secretary Addendum: -On July 31 , 2019, a meeting was held between the Church Council members and the Call committee; numerous items were discussed. The most troubling was the resignation of Brian Webber as Head usher. We are now looking for someone to take over his position. We do have some prospects. The current ushers will be asked to help out until the position is filled. -The Call Committee reports that they have interviewed 8 candidates thus far -We might need to look at an older pastor -Discussed the possibility of using supply pastors to fill in if the Vicar is called to another church May 5, 2019 Attending: Debra Buffington, David Engle, Gene Flory, Jodi Hoffman, Scott Johnson, Karl Keath, Donald Kriss, Rachel Mock, Devon Rosengrant Absent: Vicar Mark Fischer, Stephanie Seldomridge, Mary Ream, Gerald Strickler Karl Keath opened the meeting. David Engle provided the devotions. Debra Buffington will provide next month’s devotions. Jodi Hoffman made a motion to accept last month’s minutes. Gene Flory seconded it. All approved. Treasurer’s Report: Karl Keath Please see bulletin board in the Narthex for details on the treasurer’s report. Donald Kriss made a motion to accept the Treasurer’s report Gene Flory seconded it. All approved Pastor’s Report: Karl Keath • Questions have been raised concerning Millcreek’s policy on attendance for Confirmation activities and classes  At the present time, there is not a policy in place  Council has decided to draw up a policy and agenda for attendance at confirmation classes and activities at the June meeting  Zane Ruth has faithfully attended confirmation classes and has been present when signed up as acolyte  Gene Flory made a motion to accept Zane Ruth for confirmation  Rachel Mock seconded it  All agreed  Bethanne McNally has only been present for 10 out of 30 confirmation classes and has not fulfilled her duties as acolyte as expected  Bethanne will not be eligible to be confirmed this year, but will be encouraged to attend the classes and activities to be confirmed next year if she wishes to be confirmed  David Engle made a motion to accept the council’s decision  Donald Kriss seconded it  All agreed • Requested to be able to get rid of the microwave that is in the pastor’s office since it does not work-Ok to get rid of it • Received a letter asking MLC to be involved in the National Night Out festivities that are held in Newmanstown in August; more information to follow • Would like to have a Summer Sermon Series • Received an email from Jason Stawiski, who is the Ride Director for Tour Davita, which is a charity bicycle event that moves from state to state each year to increase awareness of kidney disease and raise funds for Bridge of Life. The event is organized by Backroads Utah and will be riding through our area the week of September 21st, 2019. He is requesting to use the grounds outside of the church to host their stop over for lunch that day. It would only be for about 5 hours and would include them setting up a tent with tables and chairs to allow their caterer to provide lunch as well as 15 portable toilets that would be set up for the riders. This will be the 13th year for the event and they have it pretty much down to a science. They will take care of their own trash as well as the set up and take down of the tent. MLC provides the land. If it would happen to rain, we would allow them to use the parking lot to set up the tent, etc. o Donald Kriss made a motion to allow Tour Davita to use our grounds o Scott Johnson seconded it o All approved Music & Worship:  Pianos were serviced Christian Education:  Nothing to report Evangelism Report:  Council was given the minutes from the meeting held April 10, 2019 Property Committee: Karl Keath • Priority is making the doors to the church more handicap accessible o It seems more feasible to make the doors to the Sunday School entrance the handicap accessible ones o Should then replace the doors to the main entrance to make them more easy to open • The 2 cement pots that used to be outside of the main entrance will need to be replaced o Donald Kriss will get 2 new pots o Yvonne will plant the flowers in them New Business: Karl Keath • Council is encouraged to jot down any questions they would have for a prospective pastor • Council should also be ready at a moment’s notice to interview a prospective pastor Next Council Meeting: Sunday June 2, 2019 The meeting closed with the Lord’s Prayer. Respectfully submitted, Debra Buffington, Secretary April 7, 2019 Attending: Debra Buffington, David Engle, Vicar Mark Fischer, Jodi Hoffman, Karl Keath, Rachel Mock, Mary Ream, Devon Rosengrant Absent: Gene Flory, Scott Johnson, Donald Kriss, Rachel Mock, Stephanie Seldomridge, Gerald Strickler Karl Keath opened the meeting. Mary Ream provided the devotions. David Engle will provide next month’s devotions. Mary Ream made a motion to accept last month’s minutes. Jodi Hoffman seconded it. All approved. Treasurer’s Report: Stephanie Seldomridge Please see bulletin board in the Narthex for details on the treasurer’s report. Rachel Mock made a motion to accept the Treasurer’s report David Engle seconded it seconded it. All approved Pastor’s Report: Vicar Fischer Handed out an Acolyte training guide that was printed up by Debbie Tice Requested council’s approval to use the guide beginning in September. Debra Bufflington made a motion to approve Mary Ream seconded it Will ask Eileen to make a reminder phone call weekly to the acolyte for the next Sunday’s service. Sexual abuse training to be help the 2nd Saturday in September for the Sunday School teachers: more information to follow. Will be on vacation Sunday May 12th Pastor Jorensen, who is the Director of Evangelical Missions with the Lower Susquehanna Synod will fill in. This is no cost to the church, but Vicar Mark requested that we compensate the Synod for his mileage of 109 miles. David Mock made a motion to accept the request Debra Bufflington seconded it All approved Music & Worship: Palm Sunday service is coming up Maundy Thursday Service will be at Millcreek Attendance at Ash Wednesday service was very good and has been good at other services also. Christian Education: Nothing to report Evangelism Report: Council was given the minutes from the meeting held March 12, 2019 Unfinished Business and Property Committee: Karl Keath A Church member added making the front doors to the church Handicap accessible to the wish list. New Business: Karl Keath • Nothing to report Next Council Meeting: Sunday May 5, 2019 The meeting closed with the Lord’s Prayer. Respectfully submitted, Debra Buffington, Secretary March 3, 2019 Attending: Debra Buffington, David Engle, Vicar Mark Fischer, Gene Flory, Jodi Hoffman, Scott Johnson, Karl Keath, Donald Kriss, Rachel Mock, Devon Rosengrant, Stephanie Seldomridge, Gerald Strickler Absent: Mary Ream Karl Keath opened the meeting. He welcomed Devon Rosengrant to her 1st meeting as student representative. Rachel Mock provided the devotions. Mary Ream will provide next month’s devotions. Gerry Strickler made a motion to accept last month’s minutes. David Engle seconded it. All approved. Treasurer’s Report: Stephanie Seldomridge Please see bulletin board in the Narthex for details on the treasurer’s report. Donald Kriss made a motion to accept the Treasurer’s report Gerry Strickler seconded it seconded it. All approved Pastor’s Report: Vicar Fischer • Encouraged council to check with new Pastor as to what email address he wishes to receive emails from, has learned that emails are being sent to an email address for the pastor, but has no way to access it. • Handed out a” Legal Checklist for Congregations” from a webinar that was held on February 21st by the ELCA which he attended. Something for council to think about/review • Millcreek is hosting Ash Wednesday service and Maundy Thursday service • Officiated at 2 funerals: Kathryn Gruber and Marie Hartranft  Expressed his regret that the attendance for Kathryn was sparse  Would like to make a table as a gift to the church to use during funerals to hold pictures, flowers, etc., instead of a plain folding table, showed council a picture of the piece of wood-council agreed with the gesture • Reports that he has been assigned to the Allegheny Synod o Will be receiving information on prospective churches o Supply pastor’s will be needed in his absence to meet with them • Discussion occurred regarding the confirmation/acolyte schedules after a question arose regarding attendance; council will discuss who will be eligible for confirmation at the June Council meeting Music & Worship: Nothing new to report Christian Education: Nothing to report Evangelism Report: Rachel Mock reports that further information was obtained regarding the “Pause to Read” project: they are looking for monetary donations; council will defer that decision for when a new pastor is hired “Undie Sunday” is coming up; donations of new underwear, socks, etc. will be received for the Lebanon Christian Ministries Unfinished Business and Property Committee: Karl Keath • A council “wish list” was discussed, things that council would like to see accomplished for the church o A digital sign at the bottom of the hill at the church driveway entrance Karl has been in touch with Brown Sign’s for information/pricing Encouraged to look at a larger size and using 2 or more colors, so it is visible to the car’s going by at 55 mph o An upgrade to the church’s sound system Current system will soon be obsolete Checking on prices o Purchasing a Projector and movie screen for use in the Multipurpose room Sandy Leidich had talked about contributing a screen, will check with her Would be available to rent the equipment when renting the multipurpose room for an additional fee o Building an Outdoor pavilion off of the multipurpose room Would provide a better environment for the outdoor church services and picnics o Air conditioning in the sanctuary and multipurpose room o Pictorial church directory Has been quite a few years since we did one Consider further when new Pastor is here New Business: Karl Keath • Council is encouraged to choose 3 priority items and rank them for the next meeting • Nothing to report Next Council Meeting: Sunday April 7, 2019 The meeting closed with the Lord’s Prayer. Respectfully submitted, Debra Buffington, Secretary February 3, 2019 Attending: Debra Buffington, David Engle, Vicar Mark Fischer, Gene Flory, Jodi Hoffman, Karl Keath, Rachel Mock, Mary Ream, Stephanie Seldomridge, Gerald Strickler Absent: Scott Johnson, Donald Kriss, Devon Rosengrant Karl Keath opened the meeting. Rachel Mock will provide next month’s devotions. Gerry Strickler made a motion to accept last month’s minutes. Mary Ream seconded it. All approved. Treasurer’s Report: Stephanie Seldomridge Please see bulletin board in the Narthex for details on the treasurer’s report. Gerry Strickler made a motion to accept the Treasurer’s report David Engle seconded it seconded it. All approved It was discussed and a unanimous vote was obtained to compensate Pastor Moll $75.00 for her time and preparation for the service she was supposed to officiate, but we cancelled due to weather reports since she was traveling a distance. The floor was opened for nominations for Lay Leader Karl Keath was nominated to continue as Lay Leader Scott Johnson was nominated to continue as Vice President of Council Gene Flory made a motion to accept Mary Ream seconded it All approved Stephanie Seldomridge was nominated to continue as Treasurer Gene Flory made a motion to accept Jodi Hoffman seconded it All approved Karl nominated Debra Buffington to continue as Secretary Gene Flory made a motion to accept David Engle Seconded it All approved Also Devon Rosengrant will be the student representative on council Karl thanked all members for serving and stressed the importance of attendance at all meetings, especially during this importance time of change. Pastor’s Report: Vicar Fischer • Vicar reports busy visiting month in January • Funeral for Tom Gahres was well attended • Spoke about a Mission Site Profile being completed for a Bishop, with assistance from Pastor Wallace • Spoke about inviting Pastor Jorgensen, Director of Evangelical Missions, to come preach and attend a council meeting * He would give us some insight as to some ways to use gifts * May impact who we choose as our next Pastor * He took over Holy Spirit Lutheran Church only to find out that the church was in foreclosure, but was able to bring it back and now it is thriving • Spoke with Scott Stevenson, Council President at Frieden’s, who thanked us for thinking about the merger and offered his help if our minds would change down the road. • Discussed a Pastoral letter received from Bishop Dunlop Music & Worship: Millcreek will be hosting the Ash Wednesday service on March 6, 2019 Christian Education: Nothing to report Evangelism Report: Meeting was held on January 16th Vicar Mark will be getting more information regarding the Pause to Read Project, which was referred to council for further consideration *encourages students to read 250 books for pleasure by the beginning of 3rd grade (per student, over 3 years) * unsure of council’s responsibility Unfinished Business: Karl Keath • Nothing to report Property Committee: Karl Keath Karl’s company will be donating a bi-level drinking fountain to replace the porcelain fountain currently in place outside of the ladies’ restroom Discussed putting up a sign to warn those sledding on the hill at Millcreek, that they do so at their own risk due to liability issues o Will look in to zoning ordinances, if any to putting up a sign New Business: Karl Keath Karl asked council to come up with at least 3 high priority ideas for the next meeting Next Council Meeting: Sunday March 3, 2019 The meeting closed with the Lord’s Prayer. Respectfully submitted, Debra Buffington, Secretary January 6, 2019 Attending: Debra Buffington, Vicar Mark Fischer, Gene Flory, Eric Heck, Scott Johnson, Karl Keath, David Mock, Mary Ream, Jordan Rosengrant, Stephanie Seldomridge. Absent: Donald Kriss, Jerry Meyer, Matthew Sonnen, Gerald Strickler Karl Keath opened the meeting. Debra Buffington provided devotions. Scott Johnson will provide next month’s devotions. David Mock made a motion to accept last month’s minutes. Mary Ream seconded it. All approved. Treasurer’s Report: Stephanie Seldomridge Please see bulletin board in the Narthex for details on the treasurer’s report. Scott Johnson made a motion to accept the Treasurer’s report. Gene Flory seconded it. All approved. 2019 Budget was reviewed. *2019 Budget will be reviewed at the Congregational Meeting on January 27th. Mary Ream made a motion to accept the Treasurer’s report. Gene Flory seconded it. All approved. The following Council Member’s’ terms have expired: Jerry Meyer David Mock Matthew Sonnen The new Council Members are: David Engle Jodi Hoffman Rachel Mock o Gene Flory made a motion to accept the new members to council. o Scott Johnson seconded it. o All approved. Pastor’s Report: Vicar Fischer Vicar reports busy visiting month in December Will be on vacation beginning January 13th after the service until January 20th-a supply pastor is in place. Will be taking vacation in May, dates not announced. Coverage is in the works Lenten service is in the works Looking for 2 delegates to attend the Synod Assembly June 6,7, & 8 which will be held at Messiah College. Vicar will be attending also. Church would pay for lodging and meals. • Council approved. Music & Worship: Nothing to report Christian Education: Nothing to report Evangelism Report: No meeting in December Next meeting will be January 16th Looking for some younger members Unfinished Business: Karl Keath • Copies of the new rental agreement were distributed • Will be using this one going forward. Property Committee: Karl Keath Discussed looking into prices for an Illuminated sign to replace the existing sign at the entrance to the church at the bottom of the hill. o The pole lights going up the hill and the existing sign are all connected, so when the sign is on, the pole lights would be also, which could be costly o Will look into other alternatives Someone brought up to Gene F. that more handicap spaces are needed o What we have currently meets ADA requirements o Will look into this to see if they are needed New Business: Karl Keath o No new business • Church council, the Call committee and Pastor Blezard met following the council meeting at 2pm. o The profile was reviewed in its entirety o The Call Committee will meet to make suggested changes o Roy will then submit the profile to the synod when is ready. Prospective Pastors will see the Summary Description of the profile which briefly describes the ministry setting and the position opening that is available, and if interested, they will contact Pastor Blezard, who will be responsible for giving them further access to the entire profile. Next Council Meeting: Sunday February 3, 2019 The meeting closed with the Lord’s Prayer. Respectfully submitted, Debra Buffington, Secretary December 2, 2018 Attending: Debra Buffington, Vicar Mark Fischer, Gene Flory, Eric Heck, Scott Johnson, Karl Keath, David Mock, Mary Ream, Stephanie Seldomridge, Gerald Strickler Absent: Donald Kriss, Jerry Meyer, Jordan Rosengrant, Matthew Sonnen, Karl Keath opened the meeting. Gene Flory provided devotions. Debra Buffington will provide next month’s devotions. Gene Flory made a motion to accept last month’s minutes. Scott Johnson seconded it. All approved. Treasurer’s Report: Karl Keath Please see bulletin board in the Narthex for details on the treasurer’s report. Preliminary budget was reviewed by council. Council agreed that money earmarked for local needs has not been needed, so what is left at the end of the year will be what is given to Gettysburg Seminary David Mock made a motion to accept the budget. Gene Flory seconded it. All approved. *Final budget will be ready for next month’s meeting. David Mock made a motion to accept the Treasurer’s report. Mary Ream seconded it. All approved. Pastor’s Report: Vicar Fischer 1. Communion schedule for 2019 was distributed to council members. 2. Will touch base with Pastor Beckhardt to update his list of church members. that receive pastoral visits. 3.Vicar Mark will be away Sunday December 16, so he can complete his rostered minister profile which consists of 16 parts, and is due December 18th. Sunday school program will be that day, so no coverage is needed. Music & Worship: Nothing to report Christian Education: Nothing to report Evangelism Report: 1.Meeting was held November 28, 2018 2.Work continues on updating the prayer list o Who should be on o Who can be taken off o Separate lists for members/non-members Input from the congregation is encouraged Property Committee: Karl Keath 1. 1 window in the sanctuary was noted to have a stress fracture to the inside pane. Will look into repair costs 2. Discussed a security system for the church o Motion sensor lights are suggested for entrances 3. Discussed making doors to main entrance of the church Handicap accessible o Will check out prices of new doors 4. Discussed need for exit signs and restroom signs. o Will purchase paper ones for now, but will change to illuminated ones in the future Unfinished Business: Karl Keath 1.Previously discussed Fort Zeller Elementary is requesting to use the church parking lot as an overflow for the dropping off of students o The school district has come up with their own alternative drop off location, church parking lot is no longer needed. New Business: Karl Keath • 1 adult and 1 youth council members are still needed to fill vacancies in January • Evacuation drills for Sunday school and Church are being planned • Cooking class will begin in February o Karl spoke with Deb Hartman who will be running it o Will meet Tuesdays from 10am-1pm and 6pm-9pm o If necessary, will use Thursday as a snow day o There are a few spots open for church members if interested o She is insured and has her Serv Safe Certification • Vicar Mark brought up the possibility of allowing a Boy Scout troop from Richland to use the church for meetings. They currently meet at the library • Phone issues occurred, but have been resolved o Will check out the cost of switching to a commercial plan. Right now we have a residential plan. With a commercial plan, a repairman will come out much quicker o Will make a master list of contacts should problems arise so staff know who to contact (Comcast, electric co., phone co., etc.) • Rental agreement was finalized o 2 checks will be needed when renting-1 for the rental and 1 for the security deposit. The check for the security deposit will be given back or ripped up once the event is over and cleanup is to the satisfaction of staff o Fee scale will be adjusted according to the size of the group o Premises must be vacated no later than 9pm on a Saturday night, so the church can be cleaned for Sunday o Non-members will not be given a key o January 1st is when the new rental agreement will go into effect Deb Buffington made a motion to accept the new rental agreement. David Mock seconded it. All approved. • Call committee has finished their profile. It was distributed to council members o Council members need to review the profile o The call committee, church council, and Pastor Blezard need to meet to discuss the profile o Will meet possibly January 6th or January 13th o Roy will then submit the profile to the synod Next Council Meeting: Sunday January 6, 2019 (tentative) The meeting closed with the Lord’s Prayer. Respectfully submitted, Debra Buffington, Secretary November 4, 2018 Attending: Debra Buffington, Vicar Mark Fischer, Gene Flory, Scott Johnson, Karl Keath, David Mock, Mary Ream, Jordan Rosengrant, Gerald Strickler Absent: Eric Heck, Donald Kriss, Jerry Meyer, Stephanie Seldomridge, Matthew Sonnen. Karl Keath opened the meeting. Gene Flory will provide next month’s devotions. Scott Johnson made a motion to accept last month’s minutes. David Mock seconded it. All approved. Treasurer’s Report: Karl Keath Please see bulletin board in the Narthex for details on the treasurer’s report. Pastor’s Report: Vicar Fischer * Stressed the importance of correct contact information for church members * Would like to discuss at the December meeting what the church’s commitment will be towards the Lower Susquehanna Valley Synod’s Mission support for 2019 * Pastor Zimmon was well received * Vicar Mark will be away Sunday November 18, supply pastor will be here. Evangelism Report: * Meeting was held October 17, 2018 Property Committee: David Mock * Property edging is finished and looks great! * Repairs to the bell are complete-Job well done Gene F.! * David will look in to obtaining information and pricing for a retractable screen to be used for presentations in the multipurpose room; also discussed a projector (information to be obtained for a later date) Music & Worship: * Nothing to report Christian Education: * Nothing to report Unfinished Business: Karl Keath * Previously discussed possibly using some of the proceeds from Sweet Second Sunday towards lunches for those not having enough money in their accounts. At this time that is not an issue * As also previously discussed via email to council members, Fort Zeller Elementary is requesting to use the church parking lot as an overflow for the dropping off of students • Multiple concerns voiced, such as the liability aspect, winter maintenance responsibilities at all • Vicar Mark will talk with the F.Z. Principal and will discuss our concerns with him and obtain feedback • Discussed changing locks and handing out new keys once a new pastor is here New Business: Karl Keath • 3 adult and 1 youth council members will be needed to fill vacancies in January • Martin family would like to rent the church for their daughter’s wedding reception in January • Discussed new rates for the rental of the church, and a new contract will be drawn up. Karl will email council members for feedback on the contract once it is drawn up * A checklist and list of regulations will accompany the contract * New rates as follows: $50.00 per event rental fee for members of the church and a $50.00 security deposit $100.00 per event for non-church members and a $100.00 security deposit The security deposit will be refunded as long as all cleanup requirements are met There will be a $20.00 deposit required for the issue of a key to gain entry into the church. The deposit will be refunded when the key is returned Mary Ream made a motion to accept the new rental rates Scott Johnson seconded it All approved Next Council Meeting: Sunday December 2, 2018 The meeting closed with the Lord’s Prayer. Respectfully submitted, Debra Buffington, Secretary October 7, 2018 Attending: Debra Buffington, Vicar Mark Fischer, Eric Heck, Scott Johnson, Karl Keath, Jerry Meyer, Mary Ream, Stephanie Seldomridge Absent: Gene Flory, Donald Kriss, David Mock, Jordan Rosengrant, Matthew Sonnen. Karl Keath opened the meeting. Debra Buffington will provide devotions for the next meeting. Scott Johnson made a motion to accept last month’s minutes. Mary Ream seconded it. All approved. Karl announced that effective immediately Eileen Sites will be the new church secretary. Jerry Meyer made a motion to accept Eileen as the secretary. Mary Ream seconded it. All approved. Treasurer’s Report: Stephanie Seldomridge: Please see bulletin board in the Narthex for details on the treasurer’s report. Old Business: Karl Keath The cooking class is looking to start at the beginning of next year. The class will meet on Tuesday from 10:30 am-12:00 pm and also 7:00 pm -9:00 pm. Mrs. Hartman plans to attend the November 4th meeting. Karl will discuss with Eileen regarding the fee. Pastor’s Report: Vicar Fischer *Has been doing regular visits, but questioned how it is determined who is homebound. *Would like to be kept in the loop *Plans to take vacation January 14th to the 20th, 2019. Reports Susan Moll from Lancaster Seminary has been lined up as the supply pastor *Wil be attending the Bishop’s convocation October 25th, Bishop Satorly will be the speaker * Reports some issues brought up regarding the phone patch, he will get in touch with the contact person * 1st Communion classes will be starting at the end of October. * Upcoming events • Book Review • Bacon & Eggs Bible study • October 21st-Angela Zimmon from the United Lutheran Gettysburg Seminary has been invited to preach; she will also be available during Sunday School Evangelism Report: * Meeting was held September 19th Property Committee: Karl Keath * The 2 Boilers were serviced and it was determined that a part is needed for each with a cost of <$500 for each Music & Worship: * Nothing to report Christian Education: * Nothing to report Unfinished Business: Karl Keath * Mary brought up her proposal to help out those children who do not have enough money in their school lunch account. Prior though was to see if partial proceeds from Sweet Second Sunday could be used. Karl will speak with Charmaine New Business: Karl Keath * It was discussed at a prior meeting that there is no up to date list of people who have keys to the church in their possession. Discussed changing the locks on the doors so that a record of who receives a key could be made. Next Council Meeting: Sunday November 4, 2018 The meeting closed with the Lord’s Prayer. Respectfully submitted, Debra Buffington, Secretary August 26, 2018 Attending: Debra Buffington, Vicar Mark Fischer, Gene Flory, Scott Johnson, Karl Keath, Jerry Meyer, David Mock, Mary Ream, Jordan Rosencrant, Stephanie Seldomridge, Gerald Strickler Absent:, Erik Heck, Donald Kriss, Matthew Sonnen. Karl Keath opened the meeting and also provided devotions. Gerald Strickler will provide devotions for the next meeting. Karl read a letter of resignation from David Mock as President/Lay leader. He will remain on church council. Karl also read a letter of resignation as Church Secretary from Linda Sheetz due to personal reasons. Effective December 31st or upon selection of a new secretary. Gene Flory nominated Karl Keath for Church Council President, which he accepted. Mary Ream seconded it. David Mock made a motion to accept last month’s minutes. Gerry Strickler seconded it. All approved. Treasurer’s Report: Stephanie Seldomridge: Please see bulletin board in the Narthex for details on the treasurer’s report. Gene Flory made a motion to send our money in. David Mock seconded it. All approved. Pastor’s Report: Vicar Fischer ï¶ Reports being happy here so far ï¶ Would like to put a banner along the road at the entrance to the church for Rally Day to better advertise ï¶ Confirmation class planning is underway-4 possible confirmands  Idea for the confirmation project-creating a millennial version of Catechism ï¶ Spoke with Steve Lin-Principal at Fort Zeller Elem.  An evacuation drill has never been done at the school • Possibility of having a faculty drill  Mentioned a Ministry opportunity for the school- Backpack meals • Filling backpacks for needy children in the school with cereals, nonperishable items, etc. • Send the backpack home for the weekend and child brings it back to school Monday so it can be refilled • This is something that Thrivent might help with, they just need to know where the money goes  2 Baptisms scheduled for the October 7th church service  October 21st-Angela Zimmon from the United Lutheran Gettysburg Seminary has been invited to preach  Vicar Mark is having Outpatient surgery done Sept. 19th, but will be fine to work Sept. 23rd service  Suggested having a movie night at the church • The movie would be “I Can Only Imagine” • It is possible to rent an inflatable screen and do it out on the church lawn • Unable to charge to view the movie, but the confirmands could sell snacks and then donate the money towards the $800 Seminary tuition in Tanzania  Upcoming events • Book Review • Bacon & Eggs Bible study Evangelism Report:  Community Picnic that had been scheduled for August 18th was cancelled Property Committee: David Mock  Brickwork around the bell is currently being repaired. Bell is currently off the pedestal  Gene Flory reported that Concrete Curbing LLC in Lancaster gave a quote of $2000 to redo the edging around the building. Original quote was $1200 each for 2 separate sections, but they will do both for the $2000. • Gerry Strickler made a motion to proceed with the project • Jerry Meyer seconded it  Sunday school wing hallway lights need to be changed. They will be upgraded to LED lights. Any future lights that need to be changed will be upgraded to LED. Music & Worship:  Nothing to report Christian Education:  Jen Rosencrant reports that someone is needed to take over the Kindergarten Sunday School class so that the teens who have been teaching can attend their own class. • Debra Buffington and Mary Ream have agreed to teach the class • Clearances will be needed, per Mary if it is a volunteer position it is free. Unfinished Business: Karl Keath  A vote is needed as to whether to allow Eileen Sites to use the kitchen/social hall for a cooking class • Gene Flory made a motion to accept • Mary Ream seconded it • All approved  Karl will contact Clarissa to inquire about her use of the church. Had not heard from her thus far. She was paid up to date as of the last meeting New Business: Karl Keath  Vote for Church Council Vice President • Scott Johnson was nominated and accepted the nomination • Council voted and all approved  Vote for Call Committee Members • Nancy Dieter • Gene Flory • Kristin Heck • Roy Hoglund • Nicole Johnson • Robert Stettler -A chairperson for the committee would need to be picked Next Council Meeting: Sunday October 7, 2018 The meeting closed with the Lord’s Prayer. Respectfully submitted, Debra Buffington, Secretary Addendum: After council vote, Debbie Tice, Frank Hoffman and Vicar Fischer will be the administrators of the MLC Facebook page. June 3rd Attending: Pastor Beckhardt, Gene Flory, Karl Keath, Donald Kriss, Jerry Meyer, David Mock, Debra Ream, Mary Ream, Jordan Rosencrant Absent:, Erik Heck, Scott Johnson, Stephanie Seldomridge, Matthew Sonnen, Gerald Strickler David Mock opened the meeting. Mary Ream provided the devotions. Karl Keath will provide devotions for the next meeting. Last month’s minutes were approved. Eileen Sites approached council asking for permission to rent the church kitchen and multipurpose room monthly for a cooking class. It is through the Penn State Cooperative Extension. The class had been meeting previously on a Tuesday (this is not set in stone) and even though this class has been very successful, other classes have not been doing well so they decided to cancel all of the classes. Debbie Sheetz Hartman is the cooking instructor. There approximately 22-24 people in the day class and 17+ in the evening class (not sure if they will be doing the evening class) Treasurer’s Report: Stephanie Seldomridge: Please see bulletin board in the Narthex for details on the treasurer’s report. Mary Ream made a motion to accept the treasurer’s report. Donald Kriss seconded it. All approved. Pastor’s Report: Pastor Beckhardt Nothing to report. Youth Report: Pastor Beckhardt Youth are off for the summer. Evangelism Report: Pastor Beckhardt • Margie Kriss will be posting the dates for 4 summer concerts at Spang Crest (did see these in the Sunday bulletin) • Volunteer list for Hershey has been posted. Hoping to have some participation in July Property Committee: Karl Keath • Looking to replace the water fountain that is outside the women’s bathroom. The price to switch it to a water cooler is $1000. A new fountain would cost $700. Would like to look into moving the water fountain that is in the Sunday School wing after determining if it still works. • Timer that turns the light on to illuminate the cross on the front of the church is not keeping proper time-Karl states when he checked on timer it seemed to be working ok. • Karl will look into replacing the wood along the side of the building where the stone beds are. Will look into a rubber composite material or wood, possibly Locust. • Banners at the front of the church are not able to be cleaned. Pastor Beckhardt gave a catalog to David with banners in it to possibly purchase new ones. • Brickwork around the bell will be done in June or July. • David reported that the price for the carpet at the entrance of the church would be $758.00. $638.00 for the new carpet and installation and $120.00 to remove and dispose of the old carpet. Gene Flory made a motion to accept the new carpet and installation. Donald Kriss seconded it. All approved. • Mary Ream states it was suggested to her about a covered walkway for the main church entrance. It was mentioned that the entrance to the Sunday School wing is covered. Also suggested was an electric door opener for those with walkers and wheelchairs. The door to the Sunday school wing might be a better choice because there would be less work/expense involved. Music & Worship: Pastor Beckhardt • Special Thanks to David and Rachel Mock and Dale and Linda Bentz for placing the new bibles in the pews. Christian Education: Pastor Beckhardt • June 10 is the last Sunday for Sunday school for the summer. Unfinished Business: • Need to talk with Stephanie regarding the option to allow online contributions to the church. New Business • Welcomed Reverand Robert Blezard to the meeting. Rev. Blezard is the Assistant to the Bishop. He reports that the Synod is with us and they will assist us in our transition. Some important points he made were: We should wait 1 or 2 months once Pastor B leaves before forming the call committee (end of August) In order to have a well balanced committee, the 6 people on the call committee should consist of: -1 person from the council (per the updated constitution) Cannot be the President or Vice-President of Council -the remaining members should be: -someone who will be open to new possibilities, reasonable, fair-minded -3 men and 3 women -older -younger -different economic statuses It is good to be expedient when looking for a new pastor -normal process takes approximately 9 months to 1 year, but this depends on the motivation of the church. By the end of September a 15 page document, which will be the congregation profile should be completed. This will outline what the congregation is looking for and will be given to prospective pastors. 3 names will be given to council and by November/December they should be ready to interview. Going by the normal process we could have a new pastor by Easter. David, Karl and Pastor Beckhardt signed what is called A Covenant of Closure. These are the guidelines for the congregation and the exiting Pastor to follow to allow for “a clean break”. It helps to clarify the relationship between the congregation and Pastor Beckhardt. • Rev. Blezard reported that the Interim Pastor would likely start July 15. We will have 3 weeks of supply pastors. Gave council the name of a Prospective Interim Pastor he feels would be a good fit for our church. Vicar Mark W. Fischer, who is currently the vicar at St. John Center Lutheran Church in East Earl. Is awaiting ordination. Is available to meet with council June 19. Next Council Meeting: Tuesday June 19, 2018 7:00 P.M. The meeting closed with the Lord’s Prayer. Respectfully submitted, Debra Ream, Secretary May 6th 2018 Attending: Pastor Beckhardt, Gene Flory, Erik Heck, Scott Johnson, Karl Keath, Donald Kriss, Jerry Meyer, David Mock, Debra Ream, Mary Ream, Gerald Strickler Absent: Jordan Rosencrant, Stephanie Seldomridge, Matthew Sonnen David Mock opened the meeting. Debra Ream provided the devotions. Mary Ream will provide devotions for the next meeting. Donald Kriss made a motion to accept the secretary’s report. Gerry Strckler seconded it. All approved. Treasurer’s Report: Stephanie Seldomridge: Please see bulletin board in the Narthex for details on the treasurer’s report. Donald Kriss made a motion to accept the treasurer’s report. Mary Ream seconded it. All approved. Pastor’s Report: Pastor Beckhardt ï¶ Pastor reports that there are 3 youth to be confirmed: • Cole Thomas • Kaila Harris • Sophie Header Gerry Strickler made a motion to accept the youth to be confirmed. Jerry Meyer seconded it. All approved. ï¶ Pastor reports New Member Melanie Warnick and her daughter Ariana, who come to us via transfer from Swamp Lutheran Church Gene Flory made a motion to accept Melanie as a new member. Donald Kriss seconded it. All approved. Youth Report: Pastor Beckhardt  Will be asking the youth to walk during the Relay for Life which will be held May 18th & 19th. This year it will go from 4pm Friday to 12 Noon Saturday Evangelism Report: Pastor Beckhardt • The Annual Yard Sale was held May 4th & 5th and $800+ was raised, which included baked items that were also sold. • Wenger’s allowed their tent to be used once again. It was suggested we send a $100 donation to them to thank them for the use of their tent. Donald Kriss made a motion to accept the sending of the donation. Erik Heck seconded it. All approved. Stephanie will write the letter to thank them. Property Committee: Karl Keath • An appointment must be made to have the sound system checked out due to issues in the multipurpose room; time TBD • Curtain across the stage in the Multipurpose room has a large stain on it; can it be cleaned or must a new one be purchased? • New carpet has been picked to be placed at the church entrance. • Timer that turns the light on to illuminate the cross on the front of the church is not keeping proper time-Karl will look into this (did not have the chance to do so). • Banners at the front of the church are not able to be cleaned. Will check if there are new ones we can purchase. • Brickwork around the bell will be done in June or July by Bruce Hainley; to coincide with work that will be done on the bell. • Looking in to changing the sign at the bottom of the hill to electric; more info to come. Music & Worship: Pastor Beckhardt • May 20 is Confirmation. It was suggested that we dedicate the bibles on the same day. • David said he talked to Bryan and the Breidegan family does not want anything put in the bibles acknowledging who they came from. Christian Education: Pastor Beckhardt • Pastor reports that the children have been awarded prizes for perfect attendance. The prizes vary, and the children seem to really enjoy this. It was discussed that money should be allotted for this. Pastor also mentioned that the Sunday School closet is still up and running and the children continue to enjoy receiving tokens and cashing them in on goodies from the closet. Unfinished Business: • Clarissa is paid for March & April. • Pastor Beckhardt has been in touch with the synod about an interim pastor, the formation of a call committee to search for a new pastor, etc. Rob Blezard, the Assistant to the Bishop, plans to attend the June meeting. Old Business: • Discussed the safety concerns with Brian, who agreed to keep an eye on the front doors during church. New Business: • Frank Hoffman reports that the church’s website has an option to allow online contributions to the church. • will need to get more information, and discuss it with the treasurer. Next Council Meeting: Sunday June 3, 2018 The meeting closed with the Lord’s Prayer. Respectfully submitted, Debra Ream, Secretary April 8th 2018 Attending: Pastor Beckhardt, Gene Flory, Scott Johnson, Karl Keath, Donald Kriss, Jerry Meyer,David Mock, Debra Ream, Mary Ream, Stephanie Seldomridge, Gerald Strickler Absent: Erik Heck, Jordan Rosencrant, Matthew Sonnen David Mock opened the meeting. Gene Flory provided the devotions. Debra Ream will provide devotions for the next meeting. Gerry Strickler made a motion to accept the secretary’s report. Donald Kriss seconded it. All approved. Treasurer’s Report: Stephanie Seldomridge: Please see bulletin board in the Narthex for details on the treasurer’s report. Donald Kriss made a motion to accept the treasurer’s report. Gerry Strickler seconded it. All approved. Pastor’s Report: Pastor Beckhardt: Pastor reports that the bibles are in. • It was discussed whether we should get premade bookplates versus a stamp for the inside of the bibles to acknowledge Lee and Emma Breidigan • Plan was to look into JDM Outlet for stamp prices • Will be removing the dust jackets Received $5000 towards General Fund from Betty Lou Wike estate Youth Report: Pastor Beckhardt Youth dyed Easter eggs Good Friday Helped with the Easter egg hunt on Saturday March 31st Visited shut-ins on Palm Sunday Will be asking the youth to walk during the Relay for Life which will be held May 18th & 19th. This year it will go from 4pm Friday to 12 Noon Saturday Evangelism Report: Pastor Beckhardt • The church will be helping out at Hersheypark again this summer. There is paperwork that must be filled out by each person, which essentially goes over all the details of what is expected. Property Committee: Karl Keath • An appointment must be made to have the sound system checked out due to issues in the multipurpose room • The sign at the bottom of the hill needs to be repaired due to splintering of the wood. Gene Flory will look into fixing it as he is able • Need to look into replacing the carpet at the church entrance • Timer that turns the light on to illuminate the cross on the front of the church is not keeping proper time-Karl will look into this • Banners at the front of the church (in the corners) are very dirty and need to be cleaned. Gene will take them down and David will look into getting them cleaned Music & Worship: Pastor Beckhardt • Easter services were well attended Christian Education: Pastor Beckhardt • No new business Unfinished Business: • Karl stated he has been opening the door for Clarissa, but no money has changed hands, need to check to make sure she is paying someone. Old Business: Pastor B. and Gene Flory had attended a meeting regarding church safety and security awareness. Discussed only having 1 door unlocked during the service. Doors in the Sunday school hall are being locked. Since the Ushers are near the Narthex area during the service, they have the ability to monitor who comes in, possibly locking the last unlocked door after the service starts. David and Gene will sit down with Brian and other ushers to encourage them to increase their vigilance of monitoring who comes in during the service. Discussed the list of those who have a key to the church, which Pastor B has. New Business • The need to form a committee for funeral luncheons was brought up. Nancy Deiter and Rachel Mock are working together with Pat Ontkos, Barb Heckendorn, and Doris Bergman to form this committee in order to help families with the planning as to who is available for catering, and general information. • Pastor Beckhardt announced his plan to retire as of June 17, 2018. He has been in touch with the synod about an interim pastor, the formation of a call committee to search for a new pastor, etc. Next Council Meeting: Sunday May 6, 2018 The meeting closed with the Lord’s Prayer. Respectfully submitted, Debra Ream, Secretary March 4th 2018 Attending: Pastor Beckhardt, Erik Heck, Scott Johnson, Karl Keath, Donald Kriss, Jerry Meyer, Debra Ream, Mary Ream, Stephanie Seldomridge Absent: Gene Flory, David Mock, Jordan Rosencrant, Gerald Strickler, Matthew Sonnen Karl Keath opened the meeting. There were no Devotions, due to the absence of Gene Flory. Karl will ask Gene do the devotions at the next meeting. Treasurer’s Report: Stephanie Seldomridge: Please see bulletin board in the Narthex for details on the treasurer’s report. Don Kriss made a motion to accept the treasurer’s report. Jerry Meyer seconded it. All approved. Pastor’s Report: Pastor Beckhardt Pastor reviewed the situation regarding Clarissa Wolfe • 1. She gave back her key • 2. She must give at least 8-24 hours’ notice of a pending class. Karl or his designee will unlock the doors before and after the class. • 3. She will need to pay the $35/wk up front on a weekly basis to be able to use the church. Pastor looked into the cost of bibles for in the church pews -4 bibles for each pew including the choir loft -large print also needed Joy Bookstore prices: $8.99/per bible per case lot of 16 $13.99/per bible for large print -must prepay the order -they pay the shipping -would be shipped to the church Online prices: $5.20/per bible must buy 25 or more-reg. print $8.00/per bible for large print- 20 or more $12.00/per bible for large print <20 -no shipping fee Online prices reflect that the company is phasing out the regular print (which is 8.5 font) and going to comfort print (which is 9.4 font), hence the lower price. • Don Kriss made a motion to buy the bibles. • Mary Ream seconded it. • All approved. -will buy 150 regular print bibles for $780.00 in the color blue -will buy 20 large print bibles for $160.00 in the color brown -will also look into plates for dedicating, will not be displayed until dedicated Pastor Beckhardt will be out of town: - March 4th thru 9th - April 4th thru 7th. Youth Report: Pastor Beckhardt Chili Sunday went well Youth will be dying Easter eggs on Good Friday Will be helping with the Easter egg hunt on Saturday March 31st @ 11am Will be making crafts for shut-ins and will deliver Easter cards that are currently being collected-this will occur on Sunday March 25, which is Palm Sunday Evangelism Report: Pastor Beckhardt Yard sale will be held Friday and Saturday, May 4th and 5th, at the Balsbaugh home Property Committee: Karl Keath Organ was tuned February 27th. Discussed the need to have the sound system checked out due to issues in the multipurpose room Christian Education: Pastor Beckhardt No new business Unfinished Business: No new business New Business: Pastor B. and Gene Flory attended a meeting regarding church safety and security awareness. Will discuss further at next meeting Next Council Meeting: Sunday April 8, 2018 The meeting closed with the Lord’s Prayer. Respectfully submitted, Debra Ream, Secretary February 4, 2018 Attending: Pastor Beckhardt, Gene Flory, Erik Heck, Scott Johnson, Karl Keath, Donald Kriss, Jerry Meyer, Debra Ream, Mary Ream, Jordan Rosengrant, Stephanie Seldomridge, Gerald Strickler Absent: David Mock, Matthew Sonnen Pastor Beckhardt opened the meeting. He thanked the new council members for signing up to be on the council. Devotions were read by Gerry Strickler. Gene Flory will provide devotions at the March 4th meeting. January 2018 Council Meeting minutes were reviewed and approved. It was brought up by Pastor Beckhardt that David Mock continue in his role as Council President even while recuperating from his health issues. All members were in agreement. Karl Keath will continue as Vice President and will conduct meetings in David’s absence. Debra Ream volunteered to be Secretary. Stephanie Seldomridge agreed to continue as Treasurer. Treasurer’s Report: Stephanie Seldomridge: Please see bulletin board in the Narthex for details on the treasurer’s report. Treasurer’s report was accepted. Pastor’s Report: Pastor Beckhardt Pastor reviewed the situation regarding Clarissa Wolfe and her unsteady payment for the rental of the church for her dance classes. Clarissa had offered that she had spotty attendance for her classes. It was decided that from this point on: 1. She will give back her key. 2. She must give at least 24 hours’ notice of a pending class. Karl or his designee will unlock the doors before and after the class. 3. She will need to pay the $35/wk up front on a weekly basis to be able to use the church. Pastor Beckhardt will be out of town the 1st week of March for the birth of his grandchild. Youth Report: Pastor Beckhardt Souper Sunday went well. The Soups were delicious. Chili Sunday will be held February 18, 2018 Evangelism Report: Pastor Beckhardt Goodie Boxes were greatly appreciated. Property Committee: It was noted that during this morning’s service there was an issue with organ keys sticking. The organ is maintained yearly. It was brought up that the organ is 50 years old and members are unsure of the lifespan of a church organ. Christian Education: Pastor Beckhardt No new business Unfinished Business: Discussed possible uses for $5000 from the Emma Breidigam Estate. Family had suggested bibles for the pew racks in the sanctuary. Council liked this idea. Will need to get prices on bibles. Also mentioned was the start-up of a cherub choir/youth choir. $15,000 from Emma’s Estate will remain in the money market account with the possibility of using it towards youth events. Emma was a big sports fan, especially the Hershey Bears and it was suggested that it could be used to pay for the tickets of the youth to attend sporting events throughout the year such as the Hershey Bears, Reading Phillies, etc. More information to be obtained. Next Council Meeting: Sunday March 4, 2018 The meeting closed with the Lord’s Prayer. Respectfully submitted, Debra Ream, Secretary January 7, 2018 Attending: Pastor Beckhardt, Katie Beckhardt, Deb Hogeland, Donald Kriss, Jerry Meyer, Stephanie Seldomridge, Carol Sova, Gerry Strickler Absent: Matthew Sonnen, Karl Keath, Abbie Keath, David Mock, Conner Pennington Pastor Beckhardt opened the meeting due to David Mock being away and frigid temperatures requiring Karl Keath to be at work. Katie Beckhardt offered devotions. Gerry Strickler will provide devotions at the February 4th meeting. December 2017 Council Meetings were reviewed and approved as printed. Treasurer’s Report: Stephanie Seldomridge: Please see bulletin board in the Narthex for details on the treasurer’s report. Jerry Meyer moved to approve the treasurer’s report. Gerry Stricler seconded. Approved by all. Pastor’s Report: Pastor Beckhardt • New copier installed and running. The wireless capacity is in place. The cost was $125 to set it up. Linda Sheetz is pleased with the new machine. • The release for the Breidigam Estate was signed and as noted in Treasurer’s report, the $15,000 from the Estate has already come to MLC. He expects further income from the Estate to be received in the future. • The yearly Congregational Meeting will be held on Sunday, Janurary 28. Church, with communion, followed by the covered dish meal and the business meeting will be the order of the day. Youth Report: Pastor Beckhardt • Souper Bowl Sunday will be held on February 4, 2018 • Chili Sunday will be held on February 18---the Sunday after Ash Weds this year. (Ash Weds is Feb 14). Evangelism Report: Pastor Beckhardt • In the past, Council has authorized money for towels for the in-gathering project. The Evangelism Committee is requesting that Council authorize $125 for the project again this year. Stephanie Seldomridge advised there is already $45 set aside for this purpose. Donald Kriss moved to give the project the remaining funds--$80—to the Evangelism Committee for their towels. Jerry Meyer seconded. All were in favor. • The Evangelism Committee also requested that Council approve the money for postage to mail the goody boxes to the college students. It was noted that all the contents are donated by church members. Katie Beckhardt moved that Council cover the postage costs for the project. Donald Kriss seconded. All were in favor. Property Committee: David Mock • With David and Karl absent, there was no report today. • Pastor Beckhardt and the members present were not aware of any issues at this time. Music and Worship: Pastor Beckhardt • Christmas Eve services were well attended. • Pastor and the ministerium pastors will meet on January 8 to plan the Lenten services. Lent begins on February 14. Easter is April 1, 2018. Christian Education: Pastor Beckhardt • No report Unfinished Business: • Four Church Council seats are still open. No one has added their name to the list at church. At this time, four people’s first terms are up—Carol Sova, Katie Beckhardt, Stephanie Seldomridge, Deb Hogeland. People can serve two consecutive terms of 3 years each if they would agree to do so. The question arose—what happens if there are less than 12 people willing to serve on Council. Pastor Beckhardt advised the Constitution says Council can have “no more than 12.” The Youth positions are also open. Conner and Abbey could serve again. Conner is heading off to college. Council noted that Abbey may want to serve again. Council discussed letting the youth Sunday School class know about Council, what is involved, and giving encouragement to them to participate. Donald Kriss would like to talk to the High School Sunday School class. He will talk to Kristin Heck about doing so during her class on January 14. Donald is aware that the youth positions are one year. New Business: • Church Council Members will be installed during the February 4 worship service. Next Council Meeting: Sunday, February 4, 2018 The meeting closed with the Lord’s Prayer. Restpectfully submitted, Katie Beckhardt, Secretary |
| Millcreek Lutheran Church |
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Love the Lord your God with all your heart and with all your soul and with all your mind. This is the first and greatest commandment. And the second is like it: Love your neighbor as yourself. All the Law and the Prophets hang on these two commandments.